Smart Building Management Solutions

Smart Building Management Solutions are a set of technologies and services used to optimise the operations and performance of a building.

These solutions use advanced technologies and building automation systems to gather data from various building systems and devices and then use that data to make informed decisions about how to optimise the building’s performance.


Space Management

Space management has always been important for real estate and facility management. However, with the mass integration of hybrid working, space management has become more critical in corporate strategy. Creating a good work experience has become a priority as the need to attract and retain talented employees increases.

Most companies are now adopting a hybrid working model, which means employees are partly in the office and partly at home; because of this, space management is becoming a hot topic recently.

What is Space Management?

Space management is assessing, tracking and managing a company’s physical space and assets, such as floor planning, room, desk and occupancy management, even down to the air quality within the workspace. Space Management allows the allocation and optimisation of space for different activities and functions.

Space management enables a company to continually optimise the workspace available, allowing them to utilise an underused meeting room, workspace, or desk.

Effective space management can help organisations to use their physical space more efficiently and effectively, resulting in increased productivity and cost savings.

UMA room availability illustration

Benefits of Space Management

Space Management empowers companies to:

Appropriate space management can help businesses save money by maximising the use of available space and reducing the need for additional facilities.

Using occupancy and utilisation data, organisations can identify opportunities to cut unnecessary expenditures or find ways to repurpose underutilised areas.

By organising and optimising the use of space, businesses can improve the efficiency of their operations. Enabling businesses to build a workplace that is adaptable, flexible and scalable to meet today’s ever-changing business needs.

Well-managed spaces can facilitate collaboration and communication among employees, both in office and remote workers, which can improve productivity and the overall success of the business.

A well-organised and efficient workspace can also enhance the image of a business, as it demonstrates a level of professionalism and attention to detail. An optimised workspace creates a more productive and comfortable environment for workers, helping to boost morale and loyalty towards your organisation. Fact-based occupancy and space utilisation data can help address and optimise the workplace to employees’ needs.

In some cases, businesses may also be required to meet certain space management standards in order to comply with regulations or health and safety guidelines. Alongside this, monitoring indoor air quality, humidity and Co2 levels will significantly increase the workspace experience, improving the everyday work environment by using real-time data that ensures the workspace temperature and air quality is optimal.

Space Management software can produce insights and trends into how employees are using spaces, improving utilisation levels can also have a significant impact on your carbon footprint. By understanding how individuals interact with your space, where they commonly congregate, and how long they spend in these zones, you can improve space management and conserve energy by controlling heating and lighting in vacant areas or removing them from your property portfolio altogether.

Space management software allows organisations to track and manage their physical space and assets; some of the current space management software will even enable companies to monitor the air quality within the workspace.

Proper space management software can help create a great workspace experience alongside the reduction in real estate costs.

Illustration of office building showing different occupancy levels

Smart Office Solutions

Building on the latest smart building technologies and innovations, we partner with the best companies to provide stand-alone or integrated intelligent building solutions. Leveraging the power of IoT and our know-how, we design smart building solutions that help you optimise efficiency and operational processes to make your workplaces more connected and responsive than ever before.

We are committed to working with you, designing a tailor-made solution that helps your business’ future. ISDM’s innovative workplace and building technology solutions are helping organisations create modern, futureproofed buildings, taking our customers another step on the road to Net Zero.

UMA meeting software explainer illustration

Smart Office Solutions

We design sustainable solutions to deliver your desired outcomes- creating smarter buildings that work for you. At ISDM, we provide an intuitive platform that your facility managers can operate from a single panel of glass.

We know every business is not the same; this is why we focus on crafting solutions around your business that will simply make your life easier, and your buildings more powerful.

Sustainable, smart buildings are the future and thanks to recent advances in the enabling technologies, there’s no reason why you should not implement a smart building strategy right now.

The many benefits of implementing a smart building solution include:

  • Improved occupant comfort
  • Reduction in energy consumption and costs
  • Improved health and wellbeing for employees and visitors
  • Improved productivity and operational efficiency
  • Reduction in carbon footprint
  • A more agile working environment

Our concept of office has been revolutionised at mind-blowing pace during the last months, as now more than ever flexibility has become a crucial aspect of modern work. Giving your employees full flexibility is now a non-negotiable. Our smart office systems let you support your team with all the tools they need to be at their best, day in, day out.

By turning your premises into smart offices, you’re likely to improve the relationships between your workforce, as they’ll be less stressedincrease productivity thanks to the enabling devices you provide, and ultimately boost employee happiness. Having happier people means you can expect your employee retention rates to go up, saving you human resources and onboarding costs and building a loyal, engaged workforce.

It sounds counterintuitive, but smart buildings are a great investment cost-wise. It is estimated that non-residential buildings account for 10-15% of carbon emissions, taking a toll on peoples’ health as well as your company’s precious resources.

Turning to an intelligent building can help you save about 15-25% of your energy costs, while also making sure you provide your employees with great tools that boost their productivity. As lawmakers have emissions top of their agenda, smart buildings are the future, thanks to their guarantees of operational efficiency and energy savings.

Keeping your visitors and employees safe and healthy is crucial, as all of us recently learned. Airflow, lighting, atmosphere are all crucial factors in making or breaking your building, or leaving a positive impression on a client during their visit to their premises.

The work environment plays an important role in productivity, as noisy, cold, environments with poor air quality tend to drag employee focus and efficiency down. Advances in indoor positioning technology also help your organisation to know which rooms are getting too crowded, avoiding unpleasant situations and keeping everyone safe.

Smart buildings are all about data and learning: Data-driven optimisation allows your company to further improve its work environment, turning it into a catalyst for innovative behaviours and growth opportunities.

By combining smart technology with design, you start your journey to the “office of tomorrow”. By optimising environmental conditions such as lighting and temperature, you will provide more comfort for your employees, which, in turn, boosts their performance.

Room Booking panels
Large open workspace with conference and collaboration technology

Building Management Solutions

The hybrid workplace has arrived, and it has never been more important to understand how your office space is being used. Users expect to be able to access the same collaboration features that they are used to experiencing when working from home, whether working from a hot desk or a meeting room. Companies need to build an environment that makes users want to come into the office.

Fortunately, building management has never been easier. Manage all of your meeting rooms, visitor access and asset monitoring within a dynamic meeting building management system. Gain priceless insight into room usage, productivity, and utilisation. Enjoy the scalable benefits of cloud-based management tools that allow your facilities to be managed more efficiently.

Here are just a select few advantages that a dedicated building management solution can provide:

  • Integrate all meeting spaces with your chosen collaboration tools (MS Teams, Zoom, Webex)
  • Increase employee satisfaction
  • Increase productivity & collaboration
  • Space usage analytics and room booking controls
  • Less equipment downtime

Remote monitoring of your AV, VC, an IT assets allows service teams to be notified before an issue becomes a problem. An engineer can be allocated to attend site and resolve an issue before the user is even aware of the failure.

Find a booking system that integrates with your existing scheduling tools, ensuring that MS Teams, Zoom, Webex, calls can be scheduled when booking the space.

Make every reservation simple: monitor your staff and vendors across locations and time zones. Easily oversee reservations and available rooms. Create your own room set-up rules, and let an admin easily manage them from an intuitive control panel. A single pane of glass interface that allows you to monitor all aspects of your meeting rooms, as well as the schedule and related services.

Let your management system look after your visitors. Self service visitor kiosks allow your guests  to:

  • Self check in on arrival
  • Print visitor badge
  • Alert host that visitor is waiting

With an integrated meeting room booking system, questions such as “how often is this meeting room being used?”, “what is the average number of people in a meeting?” and “does actual occupancy match intended occupancy?” are easily answered, allowing you to make informed decisions about your meeting space infrastructure.

Visualising this data will not only help you to have an understanding of how efficiently your company is accessing meeting spaces but also enable you to pinpoint patterns in preferences by the business groups, desirable and undesirable practices.